Working as a virtual administrator gives the flexibility to work from just about anywhere and with a variety of clients. However, juggling multiple clients and admin tasks means that effective time management is crucial.
There are many time management tips and techniques that can ensure everything gets done without the stress of feeling that there are not enough hours in the day.
Plan and Prioritise Tasks
Create a to-do list of what needs to be achieved each day, prioritising the tasks that are urgent, have tight deadlines or short turnaround times.
Time Blocking
Create a schedule using time blocks. Allocate specific time blocks to all tasks or projects that need to be completed for the day, including time to read emails, making phone calls and breaks. This will ensure that each task is given the time and focus it needs.
Batch Similar Tasks
Work on similar tasks at the same time. Handling all emails or social media updates that require the use of the same platforms in a dedicated time slot is more efficient than switching back and forth between dissimilar tasks.
Implement Project Management Tools
Project management tools are a great way to keep track of the progress of each project or task you are working on. They’re also an effective way to keep clients updated on progress – reducing the need for frequent calls or emails.
Recognise Productivity Patterns
If you find you are more productive at certain times of the day, schedule projects or tasks that require a high level of focus or that are more urgent at this time.
Limit Distractions
Silencing phones, email notifications and avoiding social media will ensure you maintain your focus and efficiency throughout the day.
Time management is essential for virtual administrators. Effective time management ensures that as a virtual administrator, you are able to meet deadlines and keep your clients happy while reducing stress in your workday.